Memo War

To write or not to write? An important thing to know about a memo is that it creates more work than simply your time to write it and someone else’s to read it.
In written communication a lot of things must be considered: How should it be responded to? What was the sender really trying to say? Are there legal or other implications? Is this an information, recommendation or threat?
Writing a memo means that certain implications must be considered. It may also mean to consider implications that are better left unconsidered.
If there is a reason to write, then write (i.e. to present a complex set of facts or numbers, to confirm an understanding, to record your views for future reference, etc.). Even presenting your position because you think it may be questioned or covering yourself are valid reasons.
But, if there are no special reasons, ask yourself if verbal communication is better, simpler and more efficient.
A good rule that should be followed for internal memos: Limit your response memos to the absolute minimum. Response memos often lead to memo wars.
 
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